How to Forward Multiple Emails in Gmail at One Time

Use filters to forward multiple messages in Gmail.
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You can forward multiple emails at one time from your Web browser with Gmail. Though the feature is not easy to find, you can forward multiple messages to a recipient from the Filter dialog box. First, create a filter in the Filter dialog box that captures all messages to forward, then specify the email account for the recipient. You can create and store up to 20 filters in your Gmail account. Filters are saved in your account until you delete them.

Log in to your Gmail account. Click the down arrow in the Search box to open the Filter dialog box. You can also click the “More” option, then click “Create Filter” to open the dialog box.

Type a search criterion for the filter in any field. For example, type the email address of the sender in the From: field to filter emails from a specific sender. Click the “Search" icon. The filtered results display. Repeat to obtain the desired results, if needed. Once you obtain the results you want with the filter, proceed to the next step to save the filter.

Click the “Create Filter with This Search” link to save the filter. The Filter Options dialog box opens.

Click the “Add Forwarding Address" link, then click the “Add a Forwarding Address" button. Type the email address of the recipient, then click the “Forward It” check box.

Click the “Also Apply Filter to X Messages” where “X” is the number of messages displayed by the filter.

Click “Create Filter” icon. The selected messages are forwarded to the recipient.

  • Note that all incoming messages that meet the criteria of your forwarding filter will be automatically forwarded until you delete the filter from your Gmail account. You must manually delete the filter to stop emails meeting the criteria from forwarding.
  • You can also create a filter based on a single message by clicking the message check box, then clicking the “More” button. Click “Filter Messages Like These,” then edit the Filter dialog box and options to add or delete filter criteria.

Randall Blackburn has worked for several Fortune 1000 companies as a technical writer over the past seven years. He has produced a wide variety of technical documentation, including detailed programming specifications and research papers. Randall has also acquired several years' experience writing web content. Randall lives and works in Austin, TX.