How to Transfer Outlook Notes to a Smartphone
The iPhone and certain models of BlackBerry smartphone can sync directly with Microsoft Outlook using iTunes or BlackBerry Desktop Software, respectively, but to transfer content from your profile to your Android device, you must export your data to a plain-text format. The Import and Export Wizard in Microsoft Outlook will convert your notes to comma-separated values, a file type supported by most productivity software. After you complete the wizard, you can import the CSV file into the app of your choosing.
- Sync to iPhone
- Connect your iPhone to your computer
- Open iTunes
- Select your iPhone
- Check Sync Notes
- Click Apply to copy the notes
- Sync to BlackBerry
- Download and install BlackBerry Desktop Software
- Connect your smartphone
- Select Organizer
- Click Configure and then choose your Outlook profile
- Click Close
- Export to Android
- Open Microsoft Outlook
- Select Export
- Choose the Notes folder
- Select your smartphone
- Click OK
1 Sync to iPhone
2 Connect your iPhone to your computer
Connect your iPhone to your computer. Enter your pass code using the on-screen keypad, if applicable.
3 Open iTunes
Open iTunes and then select "Show Sidebar" from the View menu to display the sidebar.
4 Select your iPhone
Select your iPhone from under Devices in the Source pane and then click the "Info" tab.
5 Check Sync Notes
Check "Sync Notes with" and then choose "Outlook" from the associated drop-down menu.
6 Click Apply to copy the notes
Click "Apply" to copy the notes from your computer to your iPhone.
7 Sync to BlackBerry
8 Download and install BlackBerry Desktop Software
Download and install BlackBerry Desktop Software from the BlackBerry website (link in Resources).
9 Connect your smartphone
Connect your smartphone to your computer and then open BlackBerry Desktop Software.
10 Select Organizer
Select "Organizer" from the menu and then click "Configure" next to Memos.
Set "Sync Direction" to "One Way to Your Device Only" and then choose "Microsoft Outlook" from the "Memos Account" drop-down menu.
12 Click Configure and then choose your Outlook profile
Click "Configure" and then choose your Outlook profile from the options.
13 Click Close
Click "Close," then "OK." Check "Memos" and then click "Sync" to copy your notes to your BlackBerry.
14 Export to Android
15 Open Microsoft Outlook
Open Microsoft Outlook, select "Open & Export" from the options on the File tab and then click "Import/Export" to launch the Import and Export Wizard.
16 Select Export
Select "Export to a File" as the action to perform and then click "Next." Select "Comma Separated Values (Windows)" as the file format to export to and then click "Next."
17 Choose the Notes folder
Choose the "Notes" folder and then click "Next." Connect your Android device to your computer and then click "Browse."
18 Select your smartphone
Select your smartphone from under Computer in the left pane and then enter a file name for the exported data.
19 Click OK
Click "OK," click "Next" and then click "Finish" to copy the notes to your Android device.
- BlackBerry Desktop Software is not compatible with smartphones running BlackBerry OS 10 or later. You must use BlackBerry Link instead, which allows you to sync only contacts and calendar events.
- To sync your data from Microsoft Outlook to your Android device, you must use a third-party app like mOffice, Outlook Synced Note or Missing Sync for Android (links in Resources).