How to Write a Letter to Local Compaines Asking for Donations to Schools

It is not likely that local businesses will donate until they are asked.

Many schools’ budgets are being reduced every year. Programs are being cut, and teachers, having to make do with less funding, often end up purchasing supplies for their classroom with their own money. One way to help offset this deficit is to solicit school donations from businesses. Many companies are happy to help provide assistance to schools in their area, particularly if they know exactly why their money is needed and where it will be going. Sending a letter to request a contribution doesn’t need to be intimidating.

Format a letter asking for donations, and write this as you would any professional letter. Use school stationary or letterhead, proper spelling and grammar, and have several people review the letter when complete. If you know a parent or teacher who is adept at letter writing or fundraising, enlist their assistance. Keep paragraphs short, three sentences maximum if possible. Start the letter on a positive note, perhaps describing something that the school has done with previous school donations. Indicate if donations are tax deductible.

Add a personal touch to you letter. Mention one or two students in your letter and describe how they will greatly benefit from a donation. Use quotes from students or parents if available to further personalize the need for funds. Be enthusiastic without going overboard; if you firmly believe what you are writing, your audience will also. Add a post script to summarize the letter or a handwritten note at the end. Write something on the outside of the envelope to catch their attention.

Be specific as to why funds are needed. Let people know exactly what their school donations will be used for, and suggest a contribution amount that you would like them to give. You should also provide detailed instructions as to how they should send their school donations to you and how the check should be written. Consider including a self-addressed stamped envelope if that’s feasible. Make it as simple and concise as possible, and be sure to thank them profusely and let them know that they have made a difference.

Jennifer Allen obtained her Bachelor of Arts in economics and a Bachelor of Arts in political science, and has worked in finance since May 2006. She completed her Master of Arts in human resource management in December 2009. Allen has written a variety of articles that are published on various websites.