How to Automatically Forward Email From Outlook

Use mail forwarding to consolidate your email accounts.
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Outlook's mail forwarding feature allows you to check messages from several email accounts at a single email address. If you have a school email address but use Gmail with your mobile phone, for example, you can set up a rule in Outlook so that your school mail goes to your Gmail account. You can also set up an advanced rule so that Outlook only forwards messages from certain senders or with certain words in the subject. Outlook only forwards the messages while it is open and running on your computer or tablet.

Click "Rules" on Outlook's Home ribbon and select "Manage Rules and Alerts."

Select the email account you want to forward from the "Apply Changes to This Folder" drop-down list.

Click "New Rule" to launch the Rules Wizard.

Select "Apply Rule on Messages I Receive," and then click "Next."

Leave all the check boxes blank in the list of conditions to forward all your messages. To forward only some mail, such as messages from a specific sender or messages with certain words in the subject line, check the appropriate box and click the link in the lower pane to enter your criteria. Click "Next" to continue.

Check the "Forward It to People or Public Group" box in the list of actions, and then click "People or Public Group" in the lower pane. Type the address that you want to forward mail to in the "To" field and click "OK." Click "Next" to continue.

Leave all the check boxes blank in the list of exceptions, unless you want to exclude certain messages from forwarding. Click "Next."

Check the "Run This Rule Now" box if you want to forward messages already in your inbox.

Check the "Create This Rule on All Accounts" box if you use Outlook for more than one email account and want to forward all the accounts.

Click "Finish" to begin forwarding your mail automatically.

  • Information in this article applies to Microsoft Outlook 2013 and 2010. It may vary slightly or significantly with other versions.

Alan Sembera began writing for local newspapers in Texas and Louisiana. His professional career includes stints as a computer tech, information editor and income tax preparer. Sembera now writes full time about business and technology. He holds a Bachelor of Arts in journalism from Texas A&M University.