How to Auto-Forward All Outlook Emails to Gmail

You can configure Outlook to automatically forward emails.
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Outlook 2013 offers customizable rules that help automatically manage your email, such as moving a message, flagging it, forwarding it or assigning a category. Using a forwarding rule, you could forward a copy of incoming emails to your Gmail account for a backup or to keep another person in the loop. If you don't specify checking criteria, Outlook applies the forwarding rule to all emails you receive.

Click "File" and select "Manage Rules & Alerts."

Click "New Rule" from the "Email Rules" tab.

Click "Apply Rule on Messages I Receive" from the "Start From a Blank Rule" section and click "Next."

Leave all check boxes unchecked and click "Next." Click "Yes" if you receive a warning that the rule will be applied to all incoming emails.

Check "Forward It to People or Public Group" from the top section.

Click "People or Public Group" in the bottom section, enter your Gmail address in the "To" field, click "OK" and select "Next." If the appropriate Gmail address is listed in the top contact box, click the address and then "To" to automatically fill the address.

Leave the list of exceptions unchecked to forward all emails and click "Next."

Enter a name for the rule in the top field, check "Turn on This Rule" and select "Finish." Optionally, check "Run This Rule Now on Messages Already in 'Inbox'" to forward existing messages.

  • The information in this article applies to Microsoft Outlook 2013. Procedures may vary with other email programs or different Outlook versions.
  • If you use a server-based account, such as an Microsoft Exchange Server account, the forwarding rule is applied at the server level which means the rule continues to run even after you close Outlook. By default, these server rules will not forward emails outside of the organization.

C. Taylor embarked on a professional writing career in 2009 and frequently writes about technology, science, business, finance, martial arts and the great outdoors. He writes for both online and offline publications, including the Journal of Asian Martial Arts, Samsung, Radio Shack, Motley Fool, Chron, Synonym and more. He received a Master of Science degree in wildlife biology from Clemson University and a Bachelor of Arts in biological sciences at College of Charleston. He also holds minors in statistics, physics and visual arts.