How to Create a Notarized Document

Woman reading document
... Siri Stafford/Digital Vision/Getty Images

When you write an official statement, letter or contract, in some cases the recipient needs to receive a notarized copy of the document. A document is notarized when a notary public (a professional charged by the state to bear witness to the signing of official documents) stamps and signs the paper. You can start creating a notarized document using any word processing program.

Man on laptop
... Creatas/Creatas/Getty Images

Load your word processor. Write your document in a professional business format. The standard format for a business letter or statement is to place your name and address at the very top, then the date, the recipient's full address information, the greeting (Dear Mrs. Smith), the body and finally the closing. Leave a blank line between each element of the document (such as date, address block, and body). Leave the same amount of space at the top and bottom of your document so that your document is centered vertically on the page. If you're composing a contract, use a professional template. You can download a contract template from websites like Onecle or ContractStore.

Woman typing document
... Jupiterimages/Creatas/Getty Images

State your business in the body of the document. Be as detailed as possible so that the recipient understands your purpose and terms. Enter your contact phone number and any applicable account numbers on the document.

Woman typing on laptop
... Jupiterimages/Pixland/Getty Images

Enter your closing salutation (such as "Sincerely" or "Regards") then skip two lines to leave a blank space for signing. Print your full name at the end of the letter. For a business contract, place an X then a series of underscores where you can place a signature, then print your name under the line. The line gives you space to sign the document in the presence of the notary.

Woman calling notary locations
... Jupiterimages/Stockbyte/Getty Images

Print the contract and take it to a local notary. Licensed notary public professionals often work at banks, insurance offices and at check cashing locations among other business settings.

Man notarizing document
... Stockbyte/Stockbyte/Getty Images

Present your government-issued identification to the notary public along with the printed document. Sign in the area you designated at the bottom of the document and allow the notary to stamp it to make it official. The notary records your identification information and date in his records.

Louise Balle has been writing Web articles since 2004, covering everything from business promotion to topics on beauty. Her work can be found on various websites. She has a small-business background and experience as a layout and graphics designer for Web and book projects.