How to Write a Formal Letter to a Principal

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Writing a letter to the principal of an institution can be easy, as long as you have a clear idea of what you want to say. By doing this, you can successfully make a change at your school. Bringing issues to the principal's attention by sending a formal letter is a professional way to get your opinion across. The institution can then keep the letter on file.

  • Computer
  • Word processing program
  • Typewriter

1 Type your address

Type your address on the top right hand corner and the institution's address on the left, after yours. Include the date on the next line either on the right or left side.

2 Start the greeting

Start the greeting with "Dear" and add the principal's name with a comma after.

3 Include the purpose

Include the purpose of the letter in the first paragraph and make it short and concise. Be clear in the second paragraph with any information that may be relevant to your purpose. Use reasons and facts to support your opinion. End the body of the letter with any action you wish to see taken, as well as restating your issue. Be polite, professional and convincing so the recipient can see your side of the issue.

4 End the letter

End the letter with "Yours Sincerely" and sign your full name underneath.

  • Type your letter and make sure you use proper grammar and correct spelling.

Melissa O'Connor has been writing professionally since 2010. Her work has been published on various websites, including Her writing focuses on topics in design, photography, history, living green and healthy cooking. She holds a Bachelor of Fine Arts in graphic design from Jersey City University.