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New hires, military volunteers, college freshmen and other people who are new to an organization generally require some form of orientation to learn the organization's structure, rules, and expectations. The orientation may be brief and informal, or it may be a very formal process that takes several hours or even days. If you're familiar with an organization that currently doesn't have a good orientation program, you can write a proposal to implement one.

Define the scope of your program. List the number of people served and your goals. Limit your goals to two or three broad, lofty goals, and avoid specifics. For a college freshman orientation program, for example, "Prepare students to function as fully participating members of the school's academic community" is a good goal; "teach students how to register for courses and observe add-drop deadlines" is far too detailed.

Write the justification statement, a clearly articulated declaration of why the institution needs this program. The use of statistics and governmental regulations is highly recommended in this part of the document.

Develop a mission statement that dovetails with the educational goals. The goals and mission statement should express the spirit of the program.

List 10 to 15 attainable, measurable and quantifiable objectives. Likely objectives of a college freshman orientation program, for instance, would include students being able to find the campus bookstore, explain any curfews and describe the course registration process. The objectives should also support the goals statement. After the objectives are listed, outline the program's overall scope.

Prepare a budget for the program. After a scope statement and supporting objectives, the budget should break each item down financially. The budget must be reasonable for the size of institution.

Prepare a sustainability statement and evaluation area of the document. The sustainability statement will provide support for why this program has a future in the institution. The evaluation document will provide a statistical basis for how program results can be tested and reviewed mathematically.

Prepare an engaging presentation using a program like PowerPoint and practice it before you actually present it to your audience.

Consolidate all your documents in a single file or folder. Print them out and provide a hard copy for review by your target audience. Documents should be succinct, mathematically accurate and intelligently written.


  • Once your proposal is submitted please wait patiently. It is not uncommon to wait for months for the results of program review.

    If you can base your proposal on a known and familiar format used by the institution, that would be recommended.

    Find a contact that can give you guidance as to what the institution is looking for.


  • Never write proposals for programs that already exist at the institution. In that case, you should make a bid for the current vendor contract. These two actions are very different.

    Your budget must add up. Arithmetic errors in your budget will instantly destroy your proposal.