How to Prepare a Written Statement

If you want to make something official, a written statement is the best way to go. When you make a verbal statement, there's always the possibility that someone will change or alter your message or misinterpret the meaning of your words. Putting the statement down on paper (or in an online forum) helps eliminate confusion. It also allows you to establish your position on a matter or advertise yourself to another party. For instance, celebrities and politicians submit written statements on various matters to clarify issues with the public.

Identify yourself at the beginning of the written statement. List your name, position and company that you represent (if applicable).

Briefly explain your reason for drawing up this statement. For example, if you're creating a written statement about an event you witnessed, list the date, time and nature of the event.

Provide your account of the situation to make up the main part of your written statement. State your position on the matter in a clear and concise manner. For instance, if the statement is regarding a recent issue in the news, state your thoughts or first-hand knowledge of what transpired. If you're announcing your own news, list as many relevant details as possible to give credence to your report or announcement. Stick to the facts---do not write hearsay or assumptions.

Explain what you plan to do in response to the situation (if applicable). Inform the reader how he can reach you for additional questions if applicable to the situation.

Print your full name at the bottom of the written statement. Sign your name (in the presence of a notary public if you need to submit a sworn statement). Provide your contact information as well.