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Fast Way to Archive Gmail

by Laurel Storm, Demand Media Google

    Whether you're pursuing Inbox Zero or simply want to put some messages out of sight and out of mind without outright deleting them, archiving emails will get them out of your inbox. Paging through your inbox to find specific messages and archiving them manually, however, takes a lot of time and a lot of clicks. As long as you know exactly what you're looking for, you can instead leverage Gmail's powerful search function to find and archive messages in bulk.

    Step 1

    Type a search that will bring up the messages you want to archive in Gmail's search box. The exact search terms you type will depend on the criteria you are using to identify the messages (see Resources). For example, searching for "before:2012/03/25" will bring up all messages you received before the March 25, 2012, while searching for "from:Janet" will find all messages you received from senders named Janet.

    Step 2

    Click the check box located above the list of messages to select all messages on the first page of search results. A notification will appear at the top of the page, stating the results of your action and offering a link to select all messages matching your search.

    Step 3

    Click "Select All Conversations That Match This Search." The notification will change to inform you that this has been done.

    Step 4

    Click the "Archive" button to archive all messages matching the search. If necessary, repeat the process with other search terms to find other messages you want to archive.

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    About the Author

    Laurel Storm has been writing since 2001. Some of her articles have been published in "Messaggero dei Ragazzi", a small Italian magazine for teenagers. She holds a BA (Hons) in communication and media studies from the European School of Economics and a Master of Arts in writing for television and new media from the University of Turin.

    Photo Credits

    • Comstock Images/Comstock/Getty Images

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