How to Write Thank You Letters for a Service

Woman writing while laying down in bed.

Thank you letters are effective ways of conveying your appreciation for a service. Sending thank you letters is also proper etiquette. Although not required, you should send the letters to thank volunteers for their time and to maintain a good relationship with your volunteers. Consider handwriting your letter if you are sending it to an individual. You can create the letters on your computer if you plan to send them to a large number of people.

Hand writing a list on a notepad.

Write down the details of the services provided for which you would like to thank someone. Additionally, write down any positive results achieved as a result of the help. For example, if volunteers painted over graffiti, write down some positive comments received from neighbors and community leaders because of the work done.

Close-up of woman typing on a desktop computer.

Format a new letter in your word processing system, such as Microsoft Office. Open the program on your computer by clicking "Start," "All Programs" and selecting "Microsoft Word." Alternatively, you can write a handwritten note if you prefer a more personal feel to the letter. The first line should begin, "Dear [Name of Person]."

Person writing a letter.

Write the details of the letter below the "Dear" line. Begin the body with a variation of "Thank you for completing 'X' project for our organization." Include details about how the service is being used or appreciated by recipients. Additionally, thank the person for the time put into the project.

Close up on words

End the letter by signing off. For example, "With warm regard" or "Sincerely" work well. Sign you name below this line.

Male checking a document for errors.

Review the letter for any spelling mistakes. Fix them, if necessary.

Woman taking card out of handwritten envelope.

Hand write the name and address of the recipient on an envelope. It gives a more personal feel to the letter. Affix a stamp to the envelope and drop it into your outgoing mailbox.

Nicholas Smith has written political articles for, "The Daily Californian" and other publications since 2004. He is a former commissioner with the city of Berkeley, Calif. He holds a Bachelor of Arts in political science from the University of California-Berkeley and a Juris Doctor from St. John's University School of Law.