How to Write a Letter to Other Churches Inviting Them to an Appreciation Service for the Pastor

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A letter can be encouraging and delightful to receive in this day and age of electronic sent e-mails and e-notes. Writing a letter does not have to be difficult and it does not have to be long. By following a few guidelines, writing a letter to another church can be simple and ready to go in just a few minutes.

1 Address the letter

Address the letter. Your address goes at the top right corner with the date underneath. Drop down two or three spaces and type the address of the pastor you are sending the letter to at the far left of the page. Make sure to put the pastor's name first and then below his name write the name of his church followed by the church address on the next line. The last line of the address should contain the city, state and zip code.

2 Start the letter

Start the letter by addressing the person in your letter. You could write: "Dear Pastor," or Dear Friend of (place the name of your pastor or you church here). However you decide to address this person, make sure you show proper respect to the title of the receiver of the letter.

3 Write the letter

Write the letter. The body is the most important part of your letter. The first paragraph is where you will state the purpose of your letter. Tell them why you are having the service, when it will be, where it will be held and if gifts will be accepted. It is also good to let them know if it will be a casual or dressy affair. In the second paragraph, thank the person for his consideration in the matter of this appreciation service and let him know that you hope he will be able to attend. The final paragraph belongs to sending them good wishes for their ministry and letting them know that you will pray for God's blessings on all the work they are doing for the Kingdom of God.

4 End the letter

End the letter. There are several ways to do this. A simple "Sincerely" will work with your name underneath. Many Christians end their letters with such things as "In God's Service", "In Service for the King", "For the Glory of the Lord" and others. Choose what is best for you and what you feel comfortable writing.

Susanna Johnson began writing professionally in 2010, specializing in ministry leadership and faith-based topics. She draws from more than 15 years of experience as a church administrative assistant. Johnson studied lay counseling at Faith Baptist Church in Lafayette, Ind.