If you feel called by God to approach your church about introducing or supporting a ministry, you may be asked to write a proposal. The proposal can be about a simple, short-term event, a program that doesn’t require special funding, or something that will require a large number of the church’s resources. A staff member may be able to approve it, but other proposals may have to be drawn up to discuss a ministry that operates continuously with significant time, funding, people or contracts with outside groups. The proposal also could go before the church's formal approval process, such as a committee review.
Read the church's mission statement and information about its values and vision. Ask church members and leaders whether the ministry would make a good fit and could involve the congregation.
Recruit a support team that will mentor and assist you with your ministry proposal. Ask at least three people for references to your proposal.
Start the proposal by identifying your name, address and contact information. Include the names of your team partners and references.
Provide a name for the ministry and explain how it will meet the church’s values, vision and mission. Identify people in the congregation who might be served by it and explain how you hope it will benefit them and the church.
Specify the elements needed to make the ministry a success. Indicate whether it is a single event or a continuous program. List the days and times the ministry will take place and the things that will be needed, such as rooms, tables, chairs, audio or video equipment or a vehicle. Add supports that also might be required to carry out the ministry, such as child care, shuttle or office services.
Explain how you plan to promote the ministry. These could be pulpit announcements, display tables or space on the church’s website. List promotional items that also might be required, such as fliers, signs or banners.
Indicate whether the program is free. If costs are involved, explain how the program will be paid for: fundraising, special offerings, allocation from the church budget, etc. If your ministry will be selling tickets, identify who will be handling the tickets and the money from sales.
Include any costs to outside organizations, such as speakers or caterers. Identify someone in your church who has the authority to sign contracts, if necessary. Explain how the ministry will pay outside help.
Explain how you report the outcomes and successes of your ministry to the congregation. Submit your proposal to the appropriate church authority.
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