Microsoft Outlook 2010's Quick Steps allow you to save time on repetitive tasks in the application. Quick Steps are small, pre-defined macros that you can customize for specific functions, which, once created in Outlook, can be inserted into your Quick Steps gallery. You can access the gallery from the Quick Steps group on the Outlook navigation ribbon. However, because the Quick Steps are saved locally, you must define a shortcut key combination to launch the macro when creating the Quick Step, rather than using a hyperlink in a document or Web page to launch the code.

Create Quick Step

Step 1

Open Outlook, then click the “Create New” option in the Quick Steps group in the Home tab to open the New Quick Step dialog box.

Step 2

Click the desired pre-defined action in the dialog box, or click “Custom” to define your own task.

Step 3

Type a name for the task in the Name box, then click the icon button next to the Name field to select an icon for the Quick Step. Click “OK.”

Step 4

Click the desired action in the Actions section. To add more actions, click “Add Action.” Define the action, then click “OK.”

Step 5

Click the desired shortcut key combination in the Shortcut Key field, then click “OK.” The Quick Step is saved to the gallery.

Edit Quick Step

Step 1

Open Outlook, then click the “More” drop-down arrow in the Quick Steps group in the top navigation ribbon.

Step 2

Click the “Manage Quick Steps" option to open the Quick Steps gallery.

Step 3

Click the task to edit, then click “Modify." The Quick Step opens for editing.

Step 4

Edit the Quick Step, as desired, then click “OK" to save the task.