With the rise of social media and mobile phones, contacting your pastor is easier than ever. However, you may not always want to call him or write him a Facebook post. Some requests, such as a letter of withdrawal, might be better communicated in a written letter. While writing a letter to your pastor isn't complicated, you'll want to write it clearly so that your pastor understands it and is able to take appropriate action.
Research any guidelines or suggestions that might be applicable in writing the letter. For example, your pastor may prefer certain verbiage if you are writing a letter of Confirmation or withdrawing from the church. You can usually find these guidelines in your church's bylaws or on its Web site.
Date the letter and address your pastor by name. Use a title if your pastor prefers and attach it to his first or last name. For example, you might write “Dear Reverend Campbell.”
Explain the reason you are writing the letter. Be brief. If you're writing a letter of withdrawal from church membership, tell your pastor why you're withdrawing by explaining the situation that caused your withdrawal. Explain that you'd like the letter kept on record for the church's future reference.
End the letter by writing “Sincerely” and signing your name. If you are requesting a response from your pastor, be sure to leave contact information in the form of an email address or phone number.
Keep a copy of the letter for yourself. After you write the letter, wait a day or two and read it. Distancing yourself from the letter for a day or two will help you reveiw the letter objectively before mailing. Type the letter to make reading it easier for your pastor, who may have numerous letters to read.