College is the time during which many students finally begin to get serious about their grades. Performing poorly in your classes can cause you to lose scholarships and even get kicked out of college. There are multiple reasons why you might want to contact your professor about your grade. Perhaps you are wondering what your average is, or you feel a particular grade was unfair. You can use email as a means to successfully address your concerns with your professor.
Address your professor formally. Even though email is generally informal, you want to communicate respect. For example, begin with, "Dear Professor Smith."
Begin your email with a description of who you are. Provide your full name, as well as the name and numerical identification of the class about which you are writing.
Insert a polite request. Write something like, "I would very much appreciate your input concerning a matter pertaining to my grade in your class."
Describe in brief terms what your concern is. Be specific. For instance, you might write, "I do not understand why I received a D on the paper that I wrote, entitled, 'Music in the Classroom.'"
Defer to your professor's preference for addressing the matter. For example, you could write, "Could you please explain why I received this grade? If you would rather talk about it in person, please let me know."
Provide your contact information, including your email and telephone number.
End politely with an expression of gratitude and good will. You could say something like, "Thank you for your time and attention. I want to perform well in your class, and hopefully our communication will help me to do so more effectively."
Add a closing, similar to what you would use in a letter, such as "Sincerely, (your first and last name)."
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